Aims and Objectives – The Society is working to meet the objectives of Punjab Agricultural University (PAU) by: Supporting research in cutting edge technologies, Supporting short-term faculty-exchange programmes, Infrastructure development in advancing frontiers of science, Supporting students for higher education abroad, Engaging in any lawful activity conducive to the promotion of any or all the objectives of PAU, India.

• Headquarter – The headquarter of the Society is at the main Campus of the Punjab Agricultural University, Ferozepur Road, Ludhiana, India.
• Accounting Year – The accounting year of this Society is from 1st April to 31st March
• Membership – All those who obtained any degree or diploma from the PAU or served it as a faculty member, are eligible to become members of this Society.
• An application for membership shall be addressed to the Secretary of the Society who will present it to the Executive Committee for consideration. The Executive Committee will have the absolute discretion to accept or reject any membership without any reason thereof.
• All members shall be bound by the Rules and Regulations of the Society as may be amended from time to time.
• The Executive Committee will have the power to admit, if deemed fit in the interest of Society, any person as Honorary Member.

• Notices – Each member shall communicate to the Secretary from time to time his/her communicating address (including e-mail) to which notices to him/her may be sent and all notices sent to this address will be considered as duly delivered.
• Twenty-one days advance notice shall be sent to the members for attending the General Body meetings. However, if the circumstances so warrant, the emergency meeting can be called by the President at a short notice.
• The quorum of at least seven members will be required to hold meeting of the Executive Committee.

Administration

• The General Body of this Society will consist of all the members on its roll.
• The Annual General Body Meeting will be presided over by the President of the Society.
• In the absence of the President, the Senior Vice-President will preside over the Annual General Body Meeting of this Society.
• Gap between the two Annual General Body Meetings shall not be more than 15 months.
• The quorum for the Annual General Body Meeting will be 25 till the membership exceeds 250. When the membership exceeds 250, quorum will be 1/10th of the total number of members on its roll.
• If within 15 minutes of the scheduled time for any ordinary meeting of the General Body, no quorum is formed, the business of the meeting shall be transacted at the adjourned meeting which shall be held on the same place and on the same date after a quarter of an hour. No quorum will be necessary to transact the business at any adjourned meeting provided there is no change in the agenda.
• Tenure of the nominated members of the Executive Committee will be two years.
• The Executive Committee shall be entitled to exercise all such powers and do all such acts and things as the Society is authorized to exercise or to do, provided that, the Executive Committee shall not exercise any power or do any act or thing which is contrary to the specific directions or resolutions of the General Body of the Society or contrary to or inconsistent with the objectives and the Rules and Regulations of the Society.
• Without prejudice to the generality of the powers of the Executive Committee mentioned above, the Executive Committee shall have the following powers and authorities:
• The Executive Committee will meet at least once in two months or earlier if necessary, on being summoned by the President or the Secretary or on a requisition submitted to the Secretary signed by at least 3 members of the Executive Committee.
  • to perform all activities for carrying out the objectives of the Society.
  • to perform all acts and things as are deemed fit and proper by the Executive Committee to carry out the objectives of the Society.
  • to accept gifts or donations in money or kind or service or any movable or immovable property on such terms and conditions as the Executive Committee may deem fit and proper, provided such conditions are not contrary to or inconsistent with the objectives of the Society.
  • to give donations or gifts or monetary help or help in kind to any person or Institution deserving such donation, gift or help.
  • to enter into any contracts or agreements with any person or company or body of persons for the purpose of carrying out any of the objectives or activities of the Society or in connection with the properties or affairs of the Society.
  • to execute any documents to be executed by or in favour of the Society.
  • to initiate any legal proceedings required to be taken in the interest of the Society or to defend any legal proceedings taken against the Society and for that purpose to authorize any member of the Executive Committee to sign and file plaints, written statements, affidavits, petitions and other papers or documents as may be required to be signed and filed in any court of law or other judicial or other authority.
  • to maintain regular accounts and prepare Balance Sheet and Income and Expenditure Account of each year and to get the accounts audited by auditors appointed by the Executive Committee.
  • to engage any manager, clerk or other officials etc. at a fixed pay and to pay their salaries/remuneration and other emoluments, period of their engagement and to remove them as and when required.
  • to hire need based services from time to time for a specific period at a fixed remuneration/emoluments and make payment for the same.
  • to control and manage all the funds and properties of the Society and create Reserve funds, Sinking fund and such other funds as the Executive Committee may deem fit and proper.
  •  to represent the Society in all matters and generally to perform all acts and take all steps and proceedings as will be necessary for the proper management of the Society and carrying out its aims and objectives.
• Four days prior notice for a meeting shall be given in writing to all members of the Executive Committee. In urgent cases, the President shall have the Power to convene a meeting at shorter notice.
• The President will preside over the meetings of the Executive Committee. Should the President be absent, the senior Vice-President will preside over the meeting.
• Every matter before the Executive Committee will be decided by a majority of the votes of the members present. The President of the Society shall be entitled to vote on any question and, if the votes be equally divided, he/she shall have a second or casting vote.
• The business of the Executive Committee may also be transacted by circulation of papers. Any decision obtained on a circular will be placed before the next meeting of the Executive Committee, for ratification.
• The Executive Committee shall have the power to appoint one or more sub-committees from amongst its own members and/or from amongst other members of the Society for the purpose of facilitating functions and to assign all or some of the duties and powers to such sub-committees.
• It will be the duty of the Treasurer to keep accounts of all receipts and disbursements up to-date, to collect the dues of the Society and to duly account for all money received and to deposit in Society’s account and to pay the same to the credit of the Society’s account in such bank or banks as the Executive Committee may direct. It shall further be the duty of the Treasurer to get prepared the balance sheet and to lay it before the Executive Committee at its meeting along with the following statements:
  • an account of receipts and disbursements during the previous months/year.
  • the bank pass-books and pay-in-slips duly filled up. The President of the Society will countersign such statements.
• The equipment, infrastructure and other assets obtained by the Society shall be the sole property of the PAU.
• Bank Account – The banking account or accounts of the Society will stand and be operated in the name of the Society.
• All cheques drawn on behalf of the Society will be signed by the Secretary and the Treasurer. If either of these two is not available to sign the cheques, one of the Vice-Presidents as authorized by the President would do so on his behalf.
• Alteration of Rules – No new Rule or alteration in the Rules of the Society shall be made unless notice thereof has been given to the members at least 10 days before the meeting and unless it has been carried by a majority of not less than two thirds of the members present at any meeting of the General Body.
• The accounts of the Society shall be audited every year by an Auditor appointed by the Executive Committee. The auditor’s report, along with the remarks of the Executive Committee, if any, shall be placed before the General Body at the next Annual General Body Meeting.
• Dissolution – At any time, if it is found that the affairs of the Society cannot be carried on, either because it has outlived its usefulness, or because sufficient support is not forthcoming or for any other reason, the Executive Committee may by a majority of three-fourth of the total membership of the Executive Committee recommend the winding up of the Society at its General Body Meeting specifically called for that purpose.
• The management of funds shall be sole discretion of the Society.
  Voting Right – The members present in the General Body Meeting shall have equal right to vote and matters of agenda shall be decided by the President.
  Expulsion – A member accused or suspected of misconduct or conduct subversive of the objectives of the Society or detrimental to its interests or repute shall be given by the Executive Committee an opportunity to explain his/her conduct and if after an enquiry by the Executive Committee he/she is found guilty, then upon a resolution being so passed by the General Body, he/she shall be removed from the membership. Pending decision of the General Body on any such reference, the Executive Committee shall have power to suspend a member from exercising his/her rights and privileges.